Boardgame Players Association Terms and Conditions of Membership 2015
Dec. 1, 2014

Terms and Conditions of Membership in the Boardgame Players Association (BPA or the “Company”) for the year 2015. Membership in the BPA secures voting rights. Also, different levels of membership provide the specified number of votes. Membership is required for participation in Play By e-Mail (PBeM) tournaments. Certain levels of membership provide admission to the World Boardgaming Championships and a listing in the annual BPA Yearbook. Multi-day General Admission to WBC grants General Membership in the BPA. Those who attend via Guest Pass are not BPA members.

Voting Memberships

The Cost and Benefits of each membership level are set forth in the following chart:
 Level  WBC Admission
Paid by 12/31/14
Paid by
2/28/15
Paid between 3/1/15 and 6/30/15
Paid after 6/30/15
Votes
Transfer
Listing
Add Event
 PBEM  No
 $10
 $10
 $10
 $10
1
No
No
 No
 No
 General  Partial
NA
NA
$10 + $10 per diem
$30 + $10 per diem
0 or 1
No
No
 No
 No
 Charter  Must purchase Sustaining or higher membership annually to maintain existing Charter status
3
No
Yes
 No
-
 Sustaining  1 entire WBC (Mon-Sun)
$70*
$70
$80
$100
2
No
No
 No
*Yes (if paid by 12/31/14)
 Tribune  1 entire WBC and all Pre-Cons
$100
$100
$100*
 $120
3
Yes
Yes
 No
*Yes (if paid by 4/30/15)
 Sponsor  1 entire WBC and all Pre-Cons
$500
$500
$500*
 $500
3
Yes
Yes
 Yes
*Yes (if paid by 4/30/15)
 Exhibitor  1 entire WBC (Mon-Sun)
$250
$275
$300
 $350
2
No
No
 No
 No
 Vendor  1 entire WBC (Mon-Sun)
$500
$550
$600
 $650
2
No
No
 Yes
 No

*Yearbooks documenting the previous year are available separately for $10 while supplies last. WBC souvenir t-shirt included in membership are sizes S, M, L, or XL. Larger sizes are available for $5 additional. WBC souvenir t-shirts and hats are available separately for $15 (2XL and 3XL t-shirts cost $20) until 4/30/205.

Explanation of Some Chart Columns

Level

  • PBEM status is granted with all WBC Admissions, except Guest Passes. PBEM status or higher is required for participation in BPA-sponsored PBeM tournaments. WBC Admission is not included. Yearbook, t-shirts, and hats are NOT included. No discounts apply to a PBEM membership nor does its cost apply against an upgrade to other membership levels.
  • General status is extended to those who will not be attending the full week of WBC but would like membership in the Association. This level includes WBC admission for only those days purchased. Yearbook, t-shirts, and hats are NOT included. One-day passes are Guest passes and not considered members. 
  • Charter status is applied to anyone who supported the BPA via a membership at the Charter, Team or Sponsor membership levels during the critical start up year of 1999. Such early supporters can maintain their Charter status by continuing their BPA membership annually at the Sustaining or higher level. Charter status is listed on the BPA Patrons page in the Yearbook.
  • Sustaining members receive admission to the entire World Boardgaming Championships (Mon-Sun). Yearbook and t-shirt or hat are included ONLY if paid by Dec. 31.
  • Tribune members receive all Sustaining-level benefits, plus admission to all Pre-Cons. (A Pre-Con is any of several separate events occurring on the days immediately preceding WBC.) Tribune members have the ability to transfer and/or accumulate unused admissions only until the following year. In addition, they receive a listing on the BPA Patrons page in the BPA Yearbook.Yearbook and t-shirt or hat are included ONLY if paid by April 30.
  • Sponsor members receive all Tribune-level benefits. In addition, a Sponsor may introduce a new Trial event, provided a Game Master volunteers to run that event. Yearbook and t-shirt or hat are included ONLY if paid by April 30.

Votes

  • Each level of membership entitles its owner to the number of votes shown on the chart.
  • Votes are non-transferable.
  • GMs in good standing from the prior year receive one bonus vote each.

Transfer

  • Transfer indicates a transfer of WBC admission. NOT of BPA membership or votes.
  • If a membership level allows transfer, the member may use his or her WBC admission during the current membership year or in the following membership year.
  • If a membership level allows transfer, the member may grant his or her WBC admission to another person (for use ONLY by that person) during the current membership year or in the following membership year.
  • Transferred asmissions not used in either the current or next membership year expire and are lost.

Listing – Members who purchase a membership level that grants a listing will have their names and membership levels listed on the BPA's web site and in the WBC Yearbook.

Add Event – Members who purchase a membership level that allows them to add an event may designate a Sponsored Trial to be added to WBC. Such an event will only be run provided a Game Master volunteers to run it by the established deadline.


Yearbook/Program

PROGRAM: Members attending WBC will receive a small 2015 printed program upon arrival dealing solely with the current schedule. This program will not be mailed in advance. For advance information on the 2015 WBC schedule and events, members are urged to consult www.boardgamers.org on the worldwide web.

YEARBOOK: The full color WBC Yearbook dealing solely with the 2015 WBC and BPA calendar year events will be distributed at WBC only to Sustaining or higher level members of record as of Dec. 31, 2014, or April 30, 2015, for Tribune level members. Anyone else desiring a Yearbook may purchase it separately for $10 while supplies last. NOTE: Yearbooks may or may not be mailed in advance to those living in the United States at the sole discretion of the BPA. If not mailed, they may be picked up at WBC registration. The BPA reserves the right to cancel publication of the Yearabook at any time.


WBC Souvenir T-Shirt

Sustaining members paid by Dec. 31, 2014, (or  Tribune and Sponsor members paid by April 30, 2015) will receive a free WBC 2015 souvenir t-shirt or hat provided they indicate same on their membership form. Sizes larger than XL require a $5 surcharge.


Guest Pass (WBC Admission Only)

If you do not wish to become a BPA member, you can still participate in the World Boardgaming Championships as a Guest. A Guest Pass may be purchased for $20 prior to July 1 by citing the day requested. A Guest Pass is available at the door for $40 and is valid for that day only. A Guest Pass entitles the bearer to participate in events and open gaming during the designated day, but it does not entitle the bearer to any other membership benefits. Guest passes may be granted, withdrawn, or withheld at the discretion of the convention director.


Other Details

These terms and conditions may be changed by the Board of Directors at any time, provided that the Company shall honor the benefits of any membership which were in effect at the time such membership was issued. Members are accepted at the discretion of the Board of Directors pursuant to the by-laws of the Company. Members who join between Dec. 1 and Dec. 31 may participate in the selection of Trial Events for WBC. Members who join between Dec. 1 and July 15 may participate in the election of the BPA Board of Directors for that year. All members who join between Dec. 1 and Dec. 31 are entitled to participate in BPA PBeM tournaments begun in the year of their membership for the duration of that tournament. A printed copy of the BPA bylaws are available upon request from the Secretary of the Corporation at bdmonnin@nktelco.net.

BPA Membership or a WBC Guest Pass is required for participation in WBC events, play in open gaming areas, or use of any playing surface (table). Spectators are admitted for free. Children ages 12 or younger may participate for free in special Juniors events, provided they are accompanied by a BPA member. BPA Membership is required for participation in BPA-sponsored PBeM tournaments.

Memberships are valid from the time of purchase through Dec. 31, 2015. Unless otherwise stated, convention admissions are not transferable to other members, nor deferable to future years. BPA membership is non-refundable. Anyone who attends WBC without purchasing admission (e.g., via purchasing a Guest Pass, attending as a Junior, or using a tranferable admission) does not gain any of the rights of membership in the BPA.

The Applicant acknowledges and understands that the BPA is a South Carolina nonprofit corporation with its principal office at 935 South Main St., Suite 203, Greenville, South Carolina. Do NOT mail payments to the Greenville address. All payments should be sent to 1541 Redfield Road, Bel Air, MD 21015. In applying for membership in the Association, the Member agrees that Greenville, South Carolina, shall be the exclusive jurisdiction for any litigation between the Member and the BPA.

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