2014 WBC Event Form
Nov. 2, 2013

To apply to be a GameMaster (GM) at the World Boardgaming Championships (WBC), complete the form below and click the Submit button (at the bottom) or print it and snail mail it to the Boardgame Players Association (BPA), 1541 Redfield Road, Bel Air, MD 21015. All applications are subject to acceptance by the BPA. If you have any questions, contact BPA at info@boardgamers.org.

Deadlines are as follows:

  • New GM for New Event: If, by Nov. 24, 2013, a GM volunteers to run an event that was not offered in 2013, that event will be listed on the Trial Ballot for possible inclusion in 2013. Review the Orphans Page to determine if an event requires an Event Form to be listed on the ballot. Note that all qualifying events from the 2013 WBC that fail to make the Century cut will automatically be listed on the ballot
  • Newly Published Games: ALL NEW TRIALS MUST BE IN PRINT by March 15. Publishers must submit a copy of the game at the time of the event submission. Only events with a confirmed GM by March 15, 2014, will be run at WBC 2014.
  • GM for ALL Events: Only events with a confirmed GM by March 15, 2014, will be run at WBC 2014. Events are no longer reserved for the previous GM. The first person to submit an acceptable Event Form will be designated the GM.

There is error checking upon submission of the form. If you do not see a page confirming the information you submitted IMMEDIATLY upon submission, check the top of the page for information in RED detailing any problems with the form. Fix the problems and resubmit the form. If you have any questions, contact BPA at info@boardgamers.org.

GM Information
I have read the BPA GM Guidelines
 

Any Event Form that does not meet the requirements of the GM Guidelines may be rejected. Any deviation from the GM Guidelines must be approved by the Convention Director.

 
Game:  
GM Name:  
Address:  
City:  
State/Territory:  
Zip/Postal Code:  
E-Mail:  
Event Website Address:  
Daytime Phone (with area code):  
Evening Phone (with area code):  
Cell Phone (if carried at WBC):   
 
Only list Assistant GMs who have consented to act as such for the coming year.
Do NOT make any assumptions that someone will serve as an assistant..
 
Assistant GM 1 Name:  
Assistant GM 1 E-Mail:  
Assistant GM 2 Name:  
Assistant GM 2 E-Mail:  
 
For help filling out the remainder of this form, see the GM Guide.
(The link will open in a new window.)
 
Event Class
A. ADVANCED: Rules will not be explained. For experienced players only.
B. BEGINNERS WELCOME: Players must have read the rules, played previously, or participated in a demo. GM or an assistant must schedule at least one demo.
C. COACHED EVENT: The game will be taught to anyone present at the scheduled starting time. GM or an assistant MAY schedule one or more demo. NOTE: Coached events generally require more time and effort to run and can be upsetting to more experienced players who could be impatient with delays.
 
Event Format
Single Elimination (SE) - Players play until they lose a Round. (Thus, for a two-player game, if there are 64 players in Round 1, there will be 32 in Round 2, 16 in Round 3, 8 in Round 4, 4 in Round 5, and 2 in Round 6.)
Swiss (SW) - Any format of a pre-determined number of Rounds in which players with the best records are paired against each other in every Round. New players may enter subsequent rounds but, for the purposes of scoring, they are treated as if they lost a game in each of the missed rounds. Players are free to drop out after losing a Round, but the Rounds continue for those willing to stay.
Swiss Elimination (SwE) - Uses several preliminary games in Round 1 to advance a pre-determined number of players with the best records into Single Elimination Rounds. Round 1 games are scheduled for Continuous play. Scheduling Format (below) should cover the single elimination Rounds.
No. of Games in Round 1:
Duration of each Game in Round 1:
No. of Players who Advance to Round 2:
Free Form (FF) - A type of Swiss Elimination tournament with Round 1 lasting several days. After Round 1, four players advance to two rounds of Single Elimination play. Rounds are arranged with permission and consultation of the GM. Must follow the EXACT procedures described in the GM Guidelines. FREE FORM REQUIRES CD APPROVAL. INQUIRE BEFORE SUBMITTING FORM.
Heats - A type of Single Elimination tournament that provides two to four scheduled opportunities (Heats) for players to participate in Round 1. Method of Advancement must be completed for events with this format.
 
Method of Advancement for Heats
Applies ONLY to events run with Heats.
 
 

Heats: Winners Only (HWO) - Only the winners from each heat advance to Round 2—no alterates advance. GMs MAY NOT add an extra round (e.g., Quarter-Final) to reduce the number of players in a Round. Any game that cannot accommodate all winners from the Heats in Round 2 may not use this method of advancement.

Number of Heats:
Duration of each Heat:
 

Heats: Multiple Single Elimination (HMSE) - Each heat is played Single Elimination to determine one winner who advances to the next round.
Number of Heats in Round 1:
Approx. Number of Rounds per Heat:
Duration of each Round in Heat::

Heats: Most Wins (HMW) - A tournament that advances players into Single Elimination Rounds. GMs should specify the number of players who may advance to Round 2. (If GMs will base that number on how many winner emerge from the heats, indicate more than one number, e.g., "16/25".) Any GM who needs to trim the field or identify alternates to fill out the field, must use the standard set of tie-breakers. The first criterion is "Most Wins." GMs should carefully review the tie breakers in order to be able to apply them properly. GMs MAY NOT add an extra, unscheduled round.
Number of Heats in Round 1:
Duration of each Heat in Round 1:
No. of Players who Advance to Round 2:
Heats: Most Wins with GM-specified Tie-Breakers (HMW/G) - A tournament that advances players into Single Elimination Rounds. GMs should specify the number of players who may advance to Round 2. (If GMs will base that number on how many winner emerge from the heats, indicate more than one number, e.g., "16/25".) Any GM who needs to trim the field or identify alternates to fill out the field, must specify all of the tie-breaking procedures after the first requirement of Most Wins. Tie-breakers must be specified in the events preview page and approved by BPA no later than Feb 28th or the event must use the standard set of tie-breakers. GMs MAY NOT add an extra, unscheduled round.
Number of Heats in Round 1:
Duration of each Heat in Round 1:
No. of Players who Advance to Round 2:
GM-specified tie-breakers after Most Wins:
  Heats: Single Win (HSW) - A tournament that advances players into Single Elimination Rounds. GMs should specify the number of players who may advance to Round 2. (If GMs will base that number on how many winner emerge from the heats, indicate more than one number, e.g., "16/25".) Any GM who needs to trim the field or identify alternates to fill out the field, must use the standard set of tie-breakers. The first criterion is "Win in First Heat Played." GMs should carefully review the tie breakers in order to be able to apply them properly. GMs MAY NOT add an extra, unscheduled round.
Number of Heats in Round 1:
Duration of each Heat in Round 1:
No. of Players who Advance to Round 2:
 
Event Features
Add a Mulligan Round - This is a Round that occurs before Round 1 and provides players an extra opportunity to advance to Round 2. Winners from the Mulligan Round advance directly to Round 2. Players who lose in the Mulligan Round may play in Round 1 without penalty. Winners from Round 1 advance to Round 2. Only Single Elimination Events may use Mulligan Rounds. Only ONE Mulligan Round is allowed per event. Scheduling Format (below) should apply to all Rounds except the Mulligan.
 
Event Style
Applies to Rounds (i.e., Preliminary, Semi-Final, and Final) NOT Heats
Continuous - Rounds run continuously with breaks no longer than one-hour between the end of one Round and the start of the next until tournament end. (Play may be suspended at midnight until the following morning.)
Scheduled - Rounds are scheduled with breaks at least six hours between the end of one Round and the start of the next.
 
Event Length & Duration
No. of Rounds:
Based on an estimate of the number of partipants. Note: For most multi-player games, Round 1 is the Preliminary Round, Round 2 is the Semi-Final, and Round 3 is the Final.
Round Length:
Round up to the nearest hour. If Rounds will have different lengths, indicate the length of each Round.
Actual Average Playing Time:
Consider a single Round. Do not round up. Must be less than Round Length. For example, average playing time for a Round with three games that end in 3 hours and one game that ends in 1 hour is 2.25 hours, not 3 hours.
 
Preferred Starting Time
Due to space limitations, Pre-Con and Monday starts are limited and must be scheduled as early in the preceding year as possible. No tournaments may start on Tuesday before 6pm. Inquire with the CD in advance for the possibility of Monday or Pre-Con event start. Do not request half-hour starts. All Heats and Rounds must start on the hour. Indicate Demo Number (D#), Heat Number (H#) or Round Number (R# or MR) in the schedule (e.g., We11 - D1, Th18 - H1 or Sa 09 - R3). NOTE: Every Class B Event starting (or with a heat) after 5pm Tuesday must have at least one Demo scheduled on or after 5pm Tuesday. Only extra demos may be scheduled before 5pm Tuesday
 
  Monday - [9 to 23]
  Tuesday - [18 to 23]
  Wednesday - [9 to 23]
  Thursday - [9 to 23]
  Friday - [9 to 23]
  Saturday - [9 to 23]
  Sunday - [9 to 13]
I would be interested in running this event as a pre-con.
Do not vary more than two hours from this time without consultation.
Schedule at the most appropriate time, as facilities allow.
 
NOTE: All requested event times are subject to change by management.
 
Scheduling Considerations
If possible, schedule this event in close physical proximity to my event with a similar starting time.
Do NOT schedule this event opposite my event. Advise me of time overlaps. GMs may designate only one event.
If unable to fulfill both table and room preference (below), which one of the two is more important to you?
 
 
Trial Event Scheduling
NOTE: GMs of Trial Events are encouraged to indicate desired days and times for their event. However, BPA will schedule the event as facilities permit. GMs of Trial Events may exclude only one day and one event from conflicts with the tournament this Event Form covers.
 
Day to exclude (Monday through Sunday)
Event to avoid scheduling conflict
 
GM Playing Status
  Will not play in my own event.
  Will not play in my own event but will play in a different, simultaneously-scheduled event.
  Will play in my own event only as an Eliminator.
  Will play in my own event and have designated two Assistant GMs.
 
Table Requirements
 
Optimum No. of Players per Game:
Max/Min No. of Players per Game:
No. of Games per Table:
First Choice Table Size:
Second Choice Table Size:
 
Room Preference
  • Ballroom: Largest area grouped with many ongoing events.
  • Salon: Medium-sized area for large event or grouped with similar events.
  • Conference: Smallest area, with max capacity of 30. Isolated.
  • Theater: Tiered seating. One event per room.
 
First Choice Room Type:
Second Choice Room Type:
 
Event Description
 
Describe your event for posting in the Event Preview or e-mail the description to cd@boardgamers.org NOW. If you have reviewed the 2013 preview, and the 2014 preview should be exactly the same as the 2013 preview, type "EXACT SAME PREVIEW AS IN 2013" below. Note: If this is a new event or you are proposing any change in format from the last one used, this form will NOT be accepted unless accompanied by a new Event Preview. 
 
 
 
Privacy
It is helpful to players to be able to contact GMs about their events before the convention. It may avoid questions and problems at the tournament. However, if you do not make a selection, below, NO contact information will be listed in the Event Preview.
 
Do NOT include ANY contact information in the Event Preview.
Include my email address in the Event Preview on the website.
Include my mailing address in the Event Preview on the website.
Include my phone number in the Event Preview on the website.
Include my cell phone number on the Event Kiosk.
 
Above & Beyond the Call
I plan to provide non-cash prizes in addition to any BPA plaque.
 
If you will provide non-cash prizes above any BPA plaque, please describe these prizes.
 
GM Remuneration
GMs receive one Free GM Polo Shirt in the size indicated.
 
Please contact me. I would like to order additional GM polo shirts.
The charge is $15 per shirt for S, M, L, and XL or $20 for sizes 2XL and 3XL.
 

Print this form for your records.

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There is error checking upon submission of the form. If you do not receive an onscreen confirmation of the information you submitted IMMEDIATLY upon submission, check the top of the page for information in RED detailing any problems with the form. Fix the problems and resubmit the form. If you have any questions, contact the WBC Convention Director or mail the information to 1541 Redfield Road, Bel Air, MD 21015.

Boardgame Players Association

Last updated by kae.
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