WBC GM Guide
WBC Event Form
WBC Demo Request
WBC Seminar Requests

 

 

 

World Boardgaming Championships (WBC) Event Form

Updated December 4, 2023

Thank you for your interest in running an event at WBC!

WBC 2024 will be using two separate spreadsheet based event forms, one for Trial, Sponsor, Vendor, Exhibitor events and one for Century Events. This change is based on feedback from our use of the spreadsheet form in 2023. An Event Description page has been created to help potential GM's and players in understanding events held at WBC including event type, event class, event formats, and event styles. A summary of the the submission timeline and the new submission process is below.

If you have any questions, during the submission process, please contact the WBC Convention Director at conventiondirector@boardgamers.org.

 

 

EVENT SUBMISSION TIMELINE: The deadline for Event Form Submissions for each type of event at WBC 2023 is as follows:

  • Trial Ballot Event Submissions - November 1 through November 25, 2023
  • Century Event Submissions December 4, 2023 through January 31, 2024
  • Sponsor Event Submissions - February 1 through February 28, 2024
  • Vendor Event Submissions - February 1 through February 28, 2024
  • Exhibitor Event Submissions - February 1 through February 28, 2024

2024 WBC EVENT FORM: The forms are spreadsheet based forms with Drop Down Menus for most selections.

Download the WBC 2024 Trial, Sponsor, Vendor, Exhibitor Event Form (excel; 12/3/23), fill in all fields (using Drop Down where applicable), and email the completed form along with your Event Description (Word format preferred) for the Preview Page to the Convention Director by the submission deadline. You will receive an email confirmation from the Convention Director within 72 hours of submission.

Download the WBC 2024 Century Group Event Form (excel; 12/3/23), fill in all fields (using Drop Down where applicable), and email the completed form along with your Event Description (Word format preferred) for the Preview Page to the Convention Director by the submission deadline. You will receive an email confirmation from the Convention Director within 72 hours of submission.

GAME PUBLICATION DATE: Any Game submitted (or expansion included) on an event form must be published and available to the public by February 28, 2024.

ADVANCEMENT LIMITS: No more than half of the total players in a tournament MAY qualify for a Quarterfinal/Semifinal/Final Round.

QUARTERFINAL REQUIREMENTS: All scheduled quarterfinal Rounds must be approved by the Convention Director in advance and must appear in the schedule. Requests can only be made when the number of players participating in the tournament during the previous year warrants it. Quarterfinal Rounds MAY NOT be inserted ad-hoc regardless of the number of entrants.

A new process is being implemented for WBC 2024 HWO event submissions regarding requesting a Quarterfinal (QF). The new process for HWO events will allow the GM to submit a request for a quarterfinal. Provided it has either A) drawn 64 or more unique players; or B) had 25 or more unique winners. If an event meets both of these requirements, the CD will automatically approve the request. If only one of the criteria is met, the CD will review the request. With this change, the event submission form now includes four additional items that are required if a QF is requested. These items are 1) Prior Year number of unique winners, 2) Historical average of Unique winners, 3) Prior Year number of double winners, and 4) Historical average of double winners. This data will assist in the approval process of a QF request.

SCHEDULING CONSIDERATIONS: The following must be considered when requesting your scheduled time:

  • Will you be running your event continuous or scheduled
  • No Round/Heat may begin before 9 am or start after 11 pm
  • No events can be scheduled before 6 pm on Tuesday due to the Auction/Auction Store. Continuous events may continue during these times.
  • No Round/Heat may start after 12 pm on the second Sunday
  • All events that request four Heats must have one of the Heats scheduled at 9 am.
  • GMs of Trial Events are encouraged to indicate desired days and times for their event. However, BPA will schedule the event as facilities permit.