VENUE: The Boardgame Players Association invites you to exhibit at WBC
(the World Boardgaming Championships) on Aug. 7 - 9, 2009, at
the Lancaster Host Resort, conveniently located off Route 30 next to
Dutch Wonderland in Lancaster, PA.
This gaming conference is unique and known worldwide for its emphasis
on competitive play of boardgames. It continues to attract the largest
turnout of boardgame competitors anywhere worldwide. Total attendance
is estimated at 1,500 people. This is not an inflated figure using
daily attendance and counting the same person multiple times; rather,
it is a count of actual boardgamers in attendance.
The BPA does not conduct events in Miniatures, Role Playing,
Collectible Card Games or Computer Games although vendors are
free to sell those items. The public is invited to browse
free of charge.
Flea markets are not allowed. BPA holds a highly successful used game
auction on Tuesday, Aug. 4, but it is completed long before the Vendor's Room opens. Sales are limited to approved Vendors. Space is limited and will be
sold on a first-come, first-served basis. WBC hosts it sales in a
secure 4,400 sq ft ballroom devoted exclusively to vendors. Nearby
demonstration areas augment the sales area. Sales at past WBCs have been brisk, with most vendors reporting results comparable to far
larger, but less focused, shows. Several say they experience greater sales at WBC than at larger national shows. This is
because the attendance is pure—every attendee is a boardgamer.
SPACE & HOURS: Each Vendor space is the equivalent of a 10’ x 10’ area
with four 8’ x 18" covered tables, two chairs and 20' of aisle
frontage. The Vendor area will be open for sales from Friday, Aug. 7
through Sun., Aug. 9 between 10 am and 6 pm. Access to the
Vendor area is limited to these hours of operation. While the Vendor
area will be locked when not in service, the BPA assumes no liability
for theft or damage to merchandise. Those who leave their displays and
goods unattended do so at their own risk.
EXCLUSIVITY: The WBC does not grant exclusivity to any vendor. Vendors
may sell whatever products they wish. We suggest that
vendors cooperate for their mutual benefit by voluntarily agreeing
among themselves which products to stock at their particular tables in
advance. Check BPA Links for a current list of participating vendors.
COST: Each Vendor space costs $500 until Jan. 1, 2009. Rates
increase in $50 increments on Jan. 1, March 1, and July 20.
Make your reservation now for the best rate! Payment must be made at
time of application. Payment is a commitment to attend and
LOCATION: Vendor space will be limited to the 4400 sq. ft. of Ballroom
A, which has sold out in prior years. Vendors are urged to commit
early or risk being shut out.
EARLY SALES: Although WBC lasts seven days (plus a two-day Pre-con
preceding the official WBC opening on Monday), vendor sales are limited to Friday through Sunday to compress vendor hours and
expenses. The shows’ sole fulltime sales agent will accommodate vendors by taking on consignment new releases only for early sale
Tuesday through Thursday to facilitate distribution of new releases
early in the conference.
TRIAL EVENTS: Vendors of record by Feb. 28 may introduce one new Trial
tournament per space. Such events will be eligible to
qualify for future automatic Tournament status based on attendance.
Vendors may not charge admission for participation in their events and
must limit participation in their Trial tournaments to those with a
convention badge. All events at our conference are free
to those members and paid guests displaying a current WBC badge. The
conference will provide a standardized first-place plaque for Trial
events. At their discretion, Vendors may augment this with prizes of
their own, but cash prizes are discouraged. Any
supplemental prizes offered should be communicated to BPA by Feb. 28
for inclusion in the Event Preview pages of our website.
TRIAL LIMITS: All Trial games must be published by Feb. 28, 2009.
Publishers must provide BPA with a copy of the game at that time and
grant BPA the right to use all images contained therein for purposes of
providing an event kiosk, website preview, program coverage and plaque
icons for the event. Send the game to BPA, 1541 Redfield Rd, Bel Air,
MD 21015-5739 no later than Feb. 28, 2009.
DEMONSTRATIONS: Vendors may provide free demonstrations of their games
in our special Demonstration Area. Only one demonstration per one-hour
time block is allowed. Slots will be rationed to Vendors in order of
their Vendor space purchase.
ADMISSION: Vendors will receive two admission badges per space as part
of their Vendor fee. Those wishing additional badges must purchase
SET-UP & BREAKDOWN: Vendors may set up Thursday between 6 PM and
midnight. Breakdown must be completed by midnight on Sunday.
SHIPPING: Lancaster Host will impose a receiving charge of $10 per
package shipped to and received from the hotel. Letters and parcels
weighing one pound or less are received free of charge. When sending
packages via FREIGHT CARRIER, the hotel will receive packages at a
charge of $33 per hundred weight (100 pounds) provided that advance
notice of three (3) business days is given prior to delivery.
Applicable labor charges will also be applied for special deliveries
and send-outs. Also, carriers unable to unload cargo to surface areas
will be unloaded by forklift at the customer’s expense of $85 per hour
with a one-hour minimum.
Shipments will not be received prior to 48 hours in advance of
function. The hotel must have prior notification of all incoming
packages. All packages must be addressed to the Banquet Department and
marked with the name of the vendor, "BPA World Boardgame Championships",
and date (Aug. 7-9). Vendors are solely responsible for shipping any
packages back from the hotel.
VOTING RIGHTS: Vendor space confers voting rights in the BPA
commensurate with the membership level.
ADVERTISING: All paid vendors will be given a logo link on the
exhibitor links portion of our website. To advertise in our
Program/Yearbook or on our website, see our Advertising rates.
COMPLIANCE: The BPA rents Vendor space from Lancaster Host Resort and
each vendors license is subject to the terms and conditions of our
lease and the rules of conduct of the Resort. Violations of these terms
may result in termination of vending rights by either the BPA or
Lancaster Host. No refund is available in these (or any other)
the Terms and Conditions
Complete and print the Membership Form.
Mail the form and a check payable
to BPA, 1541
Redfield Rd, Bel Air, MD 21015-5739.
EXHIBITS:Vendors may also purchase a permanent demonstration table(s)
for use Tuesday thru Sunday in either of the main gaming
venues. This Demonstration Area is neither secured nor subject to
exhibit hour restrictions. Sales are not allowed in the Demonstration
Area. Impromptu demonstrations by unlicensed vendors are strictly
SEMINARS: BPA is pleased to provide use of a state of the art
audio-visual classroom with banked seating for seminars by its
exhibitors and vendors. Introduce your company’s new and coming
products and interact with your customers in a scheduled
meeting. Designers can expound on their design philosophy and explain
the whys and wherefores of their latest projects. Seminars are free to
all official vendors/exhibitors. Submit seminar information via the
Seminar Form. First come, first served—space is
the list of 2008 WBC Seminars.