2006 WBC Vendor Information
June 18, 2006

VENUE: The Boardgame Players Association invites you to exhibit at the World Boardgaming Championships, which is held Aug. 1 – 6 at the Lancaster Host Resort, conveniently located off Route 30 next to Dutch Wonderland in Lancaster, PA.

This gaming convention is unique and known worldwide for its emphasis on competitive play of boardgames. It continues to attract the largest turnout of boardgame competitors anywhere worldwide. Total attendance is estimated at 1,500 people. This is not an inflated figure using daily attendance and counting the same person multiple times; rather, it is a count of actual boardgamers in attendance.

The BPA does not conduct events in Miniatures, Role Playing, Collectible Card Games or Computer Games although vendors are free to sell those items. The public is invited to browse free of charge.

Flea markets are not allowed. BPA holds a highly successful used game auction on Tuesday, Aug. 1, but it is completed long before the Vendors Room opens.

Sales are limited to approved Vendors. Exhibit space is limited and will be sold on a first-come, first-served basis. WBC hosts all of its vendor sales in a secure room devoted exclusively to exhibitors. Nearby demonstration areas augment the sales area. The square footage dedicated to sales more than triples the space available in our former location. Sales at past WBCs have been brisk, with most vendors reporting good results comparable to far larger, but less focused, shows. Several have been quoted as having experienced greater sales at WBC than at other national shows. This is probably because the attendance is pure—every attendee is a boardgamer.

SPACE & HOURS: Each Vendor space is the equivalent of at least a 10’ x 10’ area with four 8’ x 18" covered tables and two chairs. The Vendor area will be open for sales from Friday, Aug. 4 through Sun., Aug. 6 between the hours of 10 am and 6 pm. Access to the Vendor area will be limited to these hours of operation. While the Vendor area will be locked when not in service, the BPA assumes no liability for theft or damage to merchandise. Those who leave their displays and goods unattended do so at their own risk.

EXCLUSIVITY: The WBC does not grant exclusivity to any vendor. Vendors may sell whatever products they wish. We suggest that vendors cooperate for their mutual benefit by voluntarily agreeing among themselves which products to stock at their particular tables in advance. Check the BPA links page for a current list of participating vendors.

COST: Each Vendor space costs $500 and is non-refundable. Payment must be made at time of application. There is a 10% discount if paid by Dec. 31. There is a 10% surcharge if paid between March 1 and July 20. There is a 20% surcharge if paid after July 20. Payment of fees serves as a commitment to attend and consequently is non-refundable.

LOCATION: Lancaster Host is under new ownership and renovations are expected in both the Guest rooms and Vendor area. More details will be provided as they are known, but early expectations are that the Vendor area will be enlarged. Regardless, vendor space will remain limited. Vendors are urged to commit before March 1 or risk being shut out.

EARLY SALES: Although WBC lasts six days (plus a three-day Pre-con preceding the official WBC opening on Tuesday), vendor sales are limited to Friday through Sunday to compress vendor hours and expenses. The shows’ sole fulltime sales agent will accomodate vendors by taking on consignment new releases only for early sale Tuesday through Thursday to facilitate distribution of new releases early in the conference.

TRIAL EVENTS: Vendors of record by Feb. 28 may introduce one new Trial tournament per space. Such events will be eligible to qualify for future automatic Tournament status based on attendance. Vendors may not charge admission for participation in their events and must limit participation in their Trial tournaments to those with a convention badge. All events at our conference are free to those members and paid guests displaying a current WBC badge. The conference will provide a standardized first-place plaque for Trial events. At their discretion, Vendors may augment this with prizes of their own, but cash prizes are discouraged. Any supplemental prizes offered should be communicated to BPA by Feb. 28 for inclusion in the Event Preview pages of our website.

TRIAL LIMITS: All Trial games must be published by Feb. 28, 2006. Publishers must provide BPA with a copy of the game at that time and grant BPA the right to use all images contained therein for purposes of providing an event kiosk, website preview, program coverage and plaque icons for the event. Send the game to BPA, 1541 Redfield Rd, Bel Air, MD 21015-5739 no later than Feb. 28, 2006.

DEMONSTRATIONS: Vendors may provide free demonstrations of their games in our special Demonstration Area. Only one demonstration per one-hour time block is allowed. Slots will be rationed to Vendors in order of their Vendor space purchase.

EXHIBITS: Vendors may also purchase a permanent demonstration table(s) for use Tuesday thru Sunday in either of the main gaming venues. This Demonstration Area is neither secured nor subject to exhibit hour restrictions. Sales are not allowed in the Demonstration Area. Impromptu demonstrations by unlicensed vendors are strictly prohibited.

NEW—SEMINAR SPACE: BPA is pleased to provide use of a state of the art audio-visual classroom with banked seating for seminars by its exhibitors and vendors. Introduce your company’s new and coming products and interact with your customers in a scheduled meeting. Designers can expound on their design philosophy and explain the whys and wherefores of their latest projects. Seminars are free to all official vendors/exhibitors. Send seminar information to the Convention Director via e-mail. First come, first servedspace is limited.

ADMISSION: Vendors will receive two admission badges per space as part of their Vendor fee. Those wishing additional badges must purchase memberships seperately.

SET-UP & BREAKDOWN: Vendors may set up Thursday between 6 PM and midnight. Breakdown must be completed by midnight on Sunday.

STORAGE: BPA is pleased to provide limited and secure storage facilities for its vendors from Tuesday through Sunday (Aug. 1-6) at no charge. However, neither BPA nor Lancaster Host assumes liability for lost or damaged products.

SHIPPING: Lancaster Host will impose a receiving charge charge of $10 per package shipped to and received from the hotel. Letters and parcels weighing one pound or less are received free of charge.

When sending packages via FREIGHT CARRIER, the hotel will receive packages at a charge of $33 per hundred weight (100 pounds) provided that advance notice of three (3) business days is given prior to delivery. Applicable labor charges will also be applied for special deliveries and send-outs. Also, carriers unable to unload cargo to surface areas will be unloaded by forklift at the customer’s expense of $85 per hour with a one-hour minimum.

Shipments will not be received prior to 48 hours in advance of function.

The hotel must have prior notification of all incoming packages. All packages must be addressed to the Banquet Department and marked with the name of the vendor, BPA World Boardgame Championships, and date (Aug. 4-6). Vendors are solely responsible for shipping any packages back from the hotel.

VOTING RIGHTS: Vendor space confers voting rights in the BPA commensurate with the membership level.

ADVERTISING: All paid vendors will be given a logo link on the exhibitor links portion of our website. To advertise in our Program/Yearbook or on our website, see our Advertising rates.

COMPLIANCE: The BPA rents Vendor space from Lancaster Host Resort and each vendors license is subject to the terms and conditions of our lease and the rules of conduct of the Resort. Violations of these terms may result in termination of vending rights by either the BPA or Lancaster Host. No refund is available in these (or any other) circumstances.

PAYMENT: Make checks payable to BPA and mail them to BPA, 1541 Redfield Rd, Bel Air, MD 21015-5739.

Boardgame Players Association Last updated 6/18/06 by kae.
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