Boardgame Players Association invites you to exhibit at the World
Boardgaming Championships, which is held Aug. 1 – 6
at the Lancaster Host Resort, conveniently located off Route 30 next
to Dutch Wonderland in Lancaster, PA.
convention is unique and known worldwide for its emphasis on competitive
play of boardgames. It continues to attract the largest turnout of boardgame
competitors anywhere worldwide. Total attendance is estimated at 1,500
people. This is not an inflated figure using daily attendance and counting
the same person multiple times; rather, it is a count of actual
boardgamers in attendance.
The BPA does not conduct events in Miniatures, Role Playing, Collectible
Card Games or Computer Games although vendors are free to sell those
items. The public is invited to browse free of charge.
markets are not allowed. BPA holds a highly successful used
game auction on Tuesday,
Aug. 1, but it is completed long
before the Vendors Room opens.
are limited to approved Vendors. Exhibit space is limited
and will be sold on a first-come,
first-served basis. WBC hosts all
of its vendor sales in a secure room
devoted exclusively to exhibitors.
Nearby demonstration areas augment
the sales area. The square footage
dedicated to sales more
than triples the space available
in our former location. Sales
at past WBCs have been brisk, with
most vendors reporting good results
comparable to far larger, but less
focused, shows. Several have been quoted as
having experienced greater sales
at WBC than at other national shows.
This is probably because the attendance
is pure—every attendee is a boardgamer.
SPACE & HOURS: Each
Vendor space is the equivalent of
at least a 10’ x 10’ area with four
8’ x 18" covered tables
and two chairs. The Vendor area will
be open for sales from Friday, Aug.
4 through Sun., Aug. 6 between
the hours of 10 am and 6 pm. Access
to the Vendor area will be limited
to these hours of operation. While
the Vendor area will be locked when
not in service, the BPA assumes no
liability for theft or damage to
merchandise. Those who leave their
displays and goods unattended do
so at their own risk.
WBC does not grant exclusivity to
any vendor. Vendors may sell whatever
products they wish. We suggest that
vendors cooperate for their mutual
benefit by voluntarily agreeing among
themselves which products to stock
at their particular tables in advance. Check the BPA
links page for a current list of participating vendors.
Vendor space costs $500 and is non-refundable.
Payment must be made at time of application.
There is a 10% discount if paid by
Dec. 31. There is a 10% surcharge
if paid between March 1 and July
20. There is a 20% surcharge
if paid after July 20. Payment
of fees serves as a commitment to
attend and consequently is non-refundable.
Host is under new ownership and renovations
are expected in both the Guest rooms
and Vendor area. More details will
be provided as they are known, but
early expectations are that the Vendor
area will be enlarged. Regardless,
vendor space will remain
limited. Vendors are urged to commit
before March 1 or risk being shut
SALES: Although WBC lasts six days (plus a three-day
Pre-con preceding the official WBC
opening on Tuesday), vendor sales
are limited to Friday through Sunday
to compress vendor hours and expenses. The shows’ sole fulltime sales agent will accomodate
vendors by taking on consignment new
releases only for early sale
Tuesday through Thursday to facilitate
distribution of new releases early in the conference.
of record by Feb. 28 may introduce
one new Trial tournament per space.
Such events will be eligible to
qualify for future automatic Tournament
status based on attendance. Vendors
may not charge admission for participation
in their events and must limit
participation in their Trial tournaments
to those with a convention badge.
All events at our conference are
free to those members and paid
guests displaying a current WBC
badge. The conference will provide
a standardized first-place plaque
for Trial events. At their discretion,
Vendors may augment this with
prizes of their own,
but cash prizes are discouraged.
Any supplemental prizes offered
should be communicated to BPA by
Feb. 28 for inclusion in
the Event Preview pages of our
LIMITS: All Trial games must be published by Feb. 28,
must provide BPA with a copy of
the game at that time and grant
BPA the right to use all
images contained therein for purposes
of providing an event kiosk, website
preview, program coverage and plaque
icons for the event. Send the game
to BPA, 1541 Redfield Rd, Bel Air,
MD 21015-5739 no later than Feb.
may provide free demonstrations of
their games in our special
Demonstration Area. Only one demonstration
per one-hour time block is allowed. Slots
will be rationed to Vendors in order
of their Vendor space purchase.
EXHIBITS: Vendors may also purchase a permanent demonstration
table(s) for use Tuesday thru Sunday in either of the main gaming
venues. This Demonstration Area is neither secured nor subject to
exhibit hour restrictions. Sales are not allowed in the Demonstration
Area. Impromptu demonstrations by unlicensed vendors are strictly
SPACE: BPA is pleased to provide use of
a state of the art audio-visual
classroom with banked seating
for seminars by its exhibitors
and vendors. Introduce your company’s
new and coming products and interact
with your customers in a scheduled
meeting. Designers can expound
on their design philosophy and
explain the whys and wherefores
of their latest projects. Seminars
are free to all official vendors/exhibitors.
Send seminar information to the
Director via e-mail.
First come, first served—space
will receive two admission badges per space as part of their Vendor
fee. Those wishing additional badges must purchase memberships seperately.
SET-UP & BREAKDOWN: Vendors may set up Thursday between
6 PM and midnight. Breakdown must be completed by midnight on Sunday.
BPA is pleased to provide limited
and secure storage facilities for
its vendors from Tuesday through
Sunday (Aug. 1-6) at no charge. However,
neither BPA nor Lancaster Host assumes liability for lost or damaged
Host will impose a receiving charge
charge of $10 per package shipped
to and received from the hotel. Letters
and parcels weighing one pound or
less are received free of charge.
sending packages via FREIGHT CARRIER,
the hotel will receive packages at
a charge of $33 per hundred weight (100 pounds) provided that advance
notice of three (3) business days is given prior to delivery. Applicable
labor charges will also be applied for special deliveries and send-outs.
Also, carriers unable to unload cargo to surface areas will be
unloaded by forklift at the customer’s expense of $85 per hour
with a one-hour minimum.
Shipments will not be received prior to 48 hours in advance of function.
hotel must have prior notification
of all incoming packages. All packages
must be addressed to the Banquet Department and marked with the
name of the vendor, BPA World Boardgame Championships, and date
(Aug. 4-6). Vendors are solely responsible for shipping any packages
back from the hotel.
space confers voting rights in the
BPA commensurate with the membership
ADVERTISING: All paid vendors will be given a logo link on
the exhibitor links portion
of our website. To advertise in our Program/Yearbook or on our website,
see our Advertising rates.
BPA rents Vendor space from Lancaster
Host Resort and each vendors license
is subject to the terms and conditions
of our lease and the rules of conduct
of the Resort. Violations of these
terms may result in termination of
vending rights by either the BPA or Lancaster Host. No refund is
available in these (or any other) circumstances.
checks payable to BPA and mail
them to BPA, 1541 Redfield Rd, Bel
Air, MD 21015-5739.